Virtual board and remote work meeting appear to be here for the long haul, as the pandemic demands businesses to adapt to the new working practices. The flexibility of a digital meeting allows attendees to participate without having to think about the travel restrictions or quarantine period and can also help reduce costs associated with hotels and flights.
Online meetings are easy to set up and they’ve become more frequent among mission-driven organizations that wish to maintain their communications despite the COVID-19 Crisis. It is important to be aware of the dangers of digital meetings in order to avoid them and ensure that your online board meetings are most effective.
The most important aspect to consider is the software platform you choose to host your hybrid or virtual board meetings. Choose a platform that has an Attendance Room feature that shields your meeting from unauthorized participants and only allows only those who are invited by the host or co-host. Provide training for your board members to help them get familiar with the technology and understand how to use it properly.
Encourage your board members, to utilize a headset or speakerphone for the duration of the meetings. Also encourage them to clear and organize their home office to appear camera-ready. Take away personal photographs and other distractions. Also remind that they sit in a chair rather than sitting on the bed or their couch and this will help to appear more professional and professional at the time of the meeting. Also, encourage them to speak up at the start of the meeting, so that everyone can be heard and start the meeting with a positive attitude.