The first step in planning a successful meeting is to create an agenda that is effective. The agenda for a board meeting does not need to be a pre-determined document that is used repeatedly time. Instead, you can use the agenda for meetings as a tool that allows you to modify the way you run your meetings so that you gain the most value from your board members.
The agenda for the board’s meeting must clearly define the purpose of the meeting to ensure that there is no waste of time and ensure that all relevant topics are covered. The agenda should contain both the required and optional attendees so that they are able to plan according to the needs. It is suggested that the agenda be shared with board members well ahead of time to allow them to go through the topics and prepare for the meeting.
It is crucial to include a section on the agenda for board meetings for new business to ensure that board members can address any issues or concerns which were not addressed at the previous meeting. The old business section also allows board members to go over any unresolved issues and decide on what to do about them. The agenda for the board must include a section for reports from committees to ensure that the board gets valuable insight from the various committees about specific aspects of their work.
The last item on the agenda of the Board meeting is the occasion for the Board members to discuss any issues that weren’t included in the Consent Agenda, and to take note of the minutes. This will allow for the elimination of any ambiguities in the minutes of the meeting and help ensure accountability.